Welcome to Mannix
Welcome from the Principal
Thank you for choosing Mannix College in 2021 – we’re glad you’re here.
The year’s spent at University are very special, and the opportunities that you will be provided with at Mannix will only enhance and enrich your experience.
As you know, 2020 has been exceptionally challenging. The impact of COVID-19 has affected all aspects of our lives, and while we now know a lot more about the virus and how to stop the spread, we cannot underestimate it.
With that in mind, Mannix will look a little different in 2021.
We are still committed to providing you with the same experiences and opportunities that drew you here, and as our main priority is your health and safety, everything we do will be considered inline with our COVID Safe Plan, and other government directives. This will include physical distancing practices, density considerations, wearing a mask, and practicing good hygiene.
Your understanding and support of these measures will be vital when you live here.
We are confident that with your help, we can maintain a safe living and learning environment for the benefit of the entire College community.
Please know that I’m always available to discuss any matters of concern with you. You should also feel free to approach the Administration team, and Student Leaders, with any concerns you may have. I would be disappointed if anyone felt that their concerns could not be expressed freely, or heard and responded to appropriately.
Here’s to a wonderful 2021!
– Sean Brito-Babapulle
This Handbook is your go-to resource for College life, and we ask you to familiarise yourself with its contents prior to accepting your offer and moving in.
Meet the Team
Mr Sean Brito-Babapulle
Dr Sergio Fabris
Resident Advisors (RAs)
RAs are positioned on each floor of the College to look out for their fellow residents, ensuring they are settling in and thriving, and to respond in the event of an emergency.
RAs complete a rigorous training program, including attaining Level 2 First Aid and Mental Health First Aid qualifications.
RAs have delegated authority from the Principal to enforce the College’s Community Standards, and are asked to provide regular updates to the Principal and Deputy Principal about the behaviours of residents.
Mannix College Student Society (MCSS)
The Mannix College Student Society coordinate the social, cultural and sporting endeavours of the College, including O-Week, the annual College Play, the Mannix Ball, and charitable endeavours.
See the MCSS for all the ways to get involved in College life.
See the Library Assistants for help with any aspect of the operation of the Sir Michael Chamberlin Library.
See the IT Assistant for help with the College’s internet connection and printing.
To foster in our residents a desire and capacity to make a difference in the world.
Everything we do is animated by the cornerstones of our Ethos – Dignity and Love.
This means every resident is viewed as intrinsically dignified and called to be treated with fundamental respect.
Love is seen as an act of the will; willing the good of the other and doing something concrete about it, without expecting anything in return. As such the College has an others-centred view of the world.
Our ethos motivates residents to pursue academic excellence, inspire intellectual growth, encourage faith development and engage in service to the community. Mannix therefore strives to enrich the University experience by not only providing a stimulating and supportive College community, but by promoting the intellectual, spiritual and personal; development of its members with an awareness of Christian Values and Catholic tradition, culture and imagination.
The Catholic view of life is for people to flourish and achieve the greatest joy and happiness possible.
At Mannix we want you to have the time of your life.
If we were using a metaphor for life at Mannix, we might adopt that of an open fire.
Our desire is for residents to experience an environment that is bright, one that radiates warmth. A place you want to gather around, whilst at the same time providing a sense of peace. Mannix should be a place you want to keep stoking and adding to, to keep the fire burning.
We believe the two pillars of our Catholic Ethos, Dignity and Love, enable us to provide the best possible environment for the open fire to burn brightly and safely, within. These pillars are like the nerve centre of the College – they direct and drive everything we say think and do.
Consistent with being driven by a core Ethos, the College’s policies are structured, whereby the daily practices are aligned with principles, guided by deeper beliefs and ultimately core values. The Conditions of Residency clearly follow this structure.
Successful living at Mannix College is dependent upon all residents and guests showing respect, common sense and consideration for others. Compliance with Australian legislation, pertaining to Workplace Health & Safety, Harassment & Discrimination and the Responsible Consumption of Alcohol, is mandatory.
Residency at Mannix is granted on the understanding the chief business of residence is the pursuit of scholarly excellence. Residents who are less than committed to their studies will forfeit their right to a place in College. Acts of vandalism, excessive noise or disruptive or offensive behaviour, including alcohol/drug abuse, may also incur forfeiture of the right to remain in College.
You have the right to a safe living environment. It is expected you and your guests will display reasonable and respectful behaviour to others at all times. Abusive behaviour including physical, psychological, sexual and racial harassment, hazing, intimidation or bullying of any kind will not be tolerated.
Conditions of Residency
Mannix College provides a living and learning environment for the Mannix community in which residents are required to act with the best interests of fellow residents in mind.
As a member of this residential community, residents’ behaviour should not impact adversely on the living environment of the Mannix College community.
Tolerance, acceptance, and respect for others and their rights and freedoms are a primary concern, as is the protection of their health, wellbeing, and personal safety. Living in a residential community requires an attitude of acceptance, an ability to compromise and seek the common ground and for all residents to contribute to and support a residential community that meets the Mannix College Ethos. The establishment and maintenance of a strong sense of community requires careful thought and deliberation by all members of the residential community.
Questions which we ask members of the residential community are:
- How do we define acceptable behaviour?
- What are behaviours which I require of others in a community, and what behaviours of mine should they reasonably expect (knowing there will always be compromises in both my expectations of myself and of others)?
- How do we identify and clarify the tolerance threshold for resident behaviour?
- At what point does an individual’s eccentricity and our own deference to tolerance give way to the need for containment and control?
- How do we understand the difference between unacceptable behaviour and an unacceptable resident?
An appropriate answer to these questions might be as simple as “when the behaviour and/or eccentricity have an unacceptably negative impact on others.”
By far the most common complaint in a communal residential setting is noise. As such, all Mannix residents are expected to ensure that noise is kept to a minimum. Noise which is disruptive to others is prohibited both inside and outside Mannix College, including the courtyards, sports court and gazebo, alfresco dining area, residential car parks, and surrounding areas (e.g. neighbouring streets).
Courtesy and consideration for others is expected at all times. If noise is reasonably deemed to be bothering one person (taking into account the time, place and type of noise), it is too loud. If noise can be clearly heard outside a resident’s room, it is too loud. Residents are expected to respond courteously to requests to reduce noise and to act courteously if any approach is made by another resident and/or their visitor/guest/neighbour with a request for noise reduction.
Mannix is committed to the safety and protection of all children and young persons involved in Mannix activities. It is important that children feel and are safe, and their voices are heard on decisions that affect them. All individuals representing Mannix have a responsibility to understand the role they play to ensure the safety, protection and empowerment of children. This includes our commitment to protect children from abuse, including physical violence, sexual abuse, serious emotional or psychological abuse and serious neglect.
For further information, refer to Monash University’s Child Safe Standards Framework.
By accepting an offer to take up residency, Mannix residents agree to respect the basic philosophy of Mannix and agree to comply with the Community Standards.
Part 1: Definitions
- “Principal of Mannix” means the person occupying or acting in the position of Principal/CEO of Mannix College from time to time, or his/her nominee.
- “Deputy Principal” means the Head of Student Services.
- “Resident’s accommodation” means in a traditional College, a resident’s bedroom;
- “Mannix” means Mannix College, an operating division of the Catholic Archdiocese of Melbourne.
- “MCSS” means the Mannix College Student Society.
- “Community Standards” means these requirements set out in these Conditions of Residency; Handbook published on the Mannix website; Mannix rules, policies and regulations published on the Mannix website; the Residency Agreement between the resident and Mannix College.
Part 2: Residency Agreement
Section 1 – General Requirements of the Residency Agreement
General eligibility for residency at Mannix accommodation is governed by the Mannix College Admissions Policy.
By entering into a Residency Agreement, residents agree that:
1.1 No person shall be considered for residency in Mannix College if they have previously been evicted from Mannix College, or Monash Residential Services.
1.2 Individual resident room allocations are made at Mannix College’s absolute discretion. At any time during a resident’s residency, Mannix reserves the right to transfer the resident to another room. In the event of an emergency, Mannix reserves the right to transfer residents to another room or accommodation option.
1.3 Offers of residency and the right to occupy and continue to occupy, and the allocation of accommodation at Mannix are governed by the Mannix College Admissions Policy.
1.4 All accepted offers of residency are valid for the term of the Residency Agreement only.
1.5 All residents are required to vacate their accommodation by the end of the Residency Agreement, or within 24 hours of their final exam or assessment, at the end of semester 2 (whichever comes first).
Residents who wish to stay over the summer period (being December and January) must apply for permission to do so by completing a summer application.
Annual maintenance takes place during the summer period and services provided to residents are reduced (e.g. meal services, access to common spaces etc). Residents may be required to move to another form of accommodation or room. Noise levels from maintenance works may increase during this period, and accessibility to areas reduce for residents who stay over summer. There is no reduction in accommodation charges to residents during this period. All residents must sign a Residency Agreement to stay over this summer period.
1.6 Residents must undertake a full-time study load at Monash University (a minimum of 24 credit points) and maintain a WAM of 50. Any variations to study load need to be discussed with the Deputy Principal.
Section 2 – Debt to Mannix
2.1 A resident who has an outstanding account will not be allowed to continue their residency without the full payment of the overdue account.
2.2 If as a result of an overdue account or misconduct a resident is required to vacate their accommodation, the resident will remain responsible for the payment of that accommodation for the duration of their Residency Agreement or until such time that replacement deemed suitable by the Principal is found (whichever comes first).
2.3 In accordance with Monash University Policy, failure pay your residency account fees, which includes any charges or fines, we place an encumbrance on your Monash account. This means you won’t be able to access library, computer or enrolment services. You cannot see your exam results, request academic records (transcripts) or graduate. To remove the encumbrance and have access to services, you will need to pay your debt.
2.4 If at the end of the academic year, there are outstanding fees on a residents account, a resident may forfeit their security bond.
Section 3 – Other charges
3.1 Residents must:
(i) treat all furniture, furnishings and property belonging to Mannix College with consideration and care, and pay for the replacement and/or repair costs of any damage the resident causes to Mannix furniture, furnishings and property, to return the furniture, furnishings and property to their condition before damage;
(ii) pay the cost associated with any impact or damage to Mannix College as a result of breach of these conditions of residency, e.g. smoking, malicious damage etc.;
(iv) pay the cost of the attendance of the Metropolitan Fire Brigade where Mannix, acting reasonably, forms the view that the resident or their visitor/guest activated the fire alarm by their inappropriate act or omission (whether wilful or negligent);
(v) pay the cost of a current parking permit if a replacement Mannix parking permit is required due to loss, damage or destruction
(vi) pay the cost of a fob if a replacement is required due to loss, damage or destruction.
(vii) Leave their room as they found it, in a clean and tidy condition with any rubbish and any furniture brought onto the College (with the permission of the Business Manager) removed. If this is not done, charges will apply and your bond could be forfeited.
Section 4 – Principal and Deputy Principal
The Principal/CEO (or their nominee) is responsible for all aspects of administration within Mannix College.
4.1 In the absence of the Principal, the Deputy Principal is responsible for all aspects of administration within Mannix College. If the Deputy Principal is not available, the Assistant Deputy Principal will take responsibility.
4.2. The Deputy Principal and Assistant Deputy Principal may enforce rules concerning behaviour and discipline and exercise disciplinary authority over all residents of Mannix. If a complaint is made about the process that has been followed by the Deputy Principal or Assistant Deputy Principal, the Principal acts as the final arbitrator in all matters concerning behaviour and discipline. His/her decision is final.
4.3 The capacity of the Principal/Deputy Principal/Assistant Deputy Principal to manage Mannix College extends to the conduct of residents:
- whilst on Mannix or Monash University property; or
- whilst attending events sanctioned or organised by Mannix (including by the MCSS); or
- behaviour by a resident outside Mannix facilities that seriously impacts the safety or wellbeing of another resident/s with Mannix facilities; or
- in the behaviour of residents on social media, where the behaviour and impact can be clearly linked to the residential community (see for example section 13.2(g)).
4.4 The Principal and Deputy Principal are entitled to develop and enforce specific rules and behavioural expectations for Mannix College. These rules and behavioural expectations are in addition to the Mannix College Conditions of Residency.
4.5 From time to time, difficult issues of an interpersonal nature may arise in Mannix. These might manifest as personal conflict within the College, such as an underlying clash of personalities and/or the interaction between residents and visitors. An underlying current of disharmony may surface which may, after investigation, require the Principal/Deputy Principal to take action to achieve an appropriate community living environment, with consideration to both the individual residents and wider residential community.
4.6 The Principal or Deputy Principal may direct a resident/s to attend a formal mediation session and/or conciliation session. Where so directed, the resident/s must attend and participate in the mediation and/or conciliation session, and make reasonable efforts to resolve the conflict. If the mediation and/or conciliation session does not resolve the conflict, the Principal or Deputy Principal may relocate a resident to another room. A resident who has been instructed in writing to move must do so within the time-frame specified by the Principal or Deputy Principal.
4.7 Residents must:
(i) obey the reasonable verbal and written instructions of the Principal, Deputy Principal, Resident Advisors, as well as any other staff member from Mannix or Monash University (such as Monash Security) who is acting to protect the interests of Mannix and the wellbeing of residents;
(ii) obtain written permission from the Principal or Deputy Principal if the resident wishes to:
- move from his or her allocated room to another room;
- have a visitor/guest stay in their room overnight, which in the case of a resident aged under 18 years will also first require the approval of their parent or caregiver;
(iii) obtain permission from the Principal or Deputy Principal (which may or may not be granted at the Principal or Deputy Principal’s absolute discretion) prior to having a party or gathering and if granted, pay all costs associated with the party or function, including costs incurred by Mannix where Mannix ‘ costs may include but are not limited to items such as security personnel, cleaning, rubbish removal, repairs, etc.
Any decision relating to the granting of permission for a gathering will be made with due consideration of the benefits to both the community and individual of such a gathering, as well as any potential detrimental impacts of the gathering – with the community taking priority over the individual;
(iv) participate to the best of their ability in the communal life of Mannix College, and in their conduct, always show consideration for other residents;
(v) for the purposes of community management, residential support and catering purposes, inform your Resident Advisor (e.g. for reasons of academic placement; holidays/travel; extended stay with family/friends) if absent for long periods from College;
(vi) complete Mannix College orientation and induction programs at the commencement of their residency, and at such other times during the residency required by Mannix, so that they understand the Mannix community expectations about matters such as what is acceptable behaviour within Mannix; interpersonal interactions; sexual consent; consumption of and attitudes toward alcohol; and any other foundations of the Mannix Community Standards.
4.8 The Assistant Deputy Principal assists and supports the Deputy Principal with management of Student Services – they are involved in (but not limited to): Resident Advisor supervision, room allocations, afters hours support and administration of the College, behaviour and disciplinary matters, academic support and guidance, assistance with Student Service matters.
Section 5 – General Duties of Residents
5.1 Residents must:
5.1.1 not initiate, contribute to or allow to continue, any action which makes noise that disturbs other residents/neighbours where noise originating from but heard outside the confines of a resident’s bedroom may be deemed to be excessive;
5.1.2 Consume alcohol responsibly. If a resident is under the age of 18 years, by law, they should not consume any alcohol on College grounds or return to the College intoxicated. If found to have consumed alcohol on College grounds or returned to College grounds while intoxicated, residents may incur disciplinary actions which could include fines, community service and/or suspension. Repeat offences will result in termination of the residency contract. If over the age of 18 years, you should not distribute, purchase or supply alcohol to any person under the age of 18 years;
5.1.3 permit and not interfere with the reasonable use of any shared facilities by other residents;
5.1.4 be responsible for all maintenance and software and/or system upgrades for their personal computers connected to the Mannix and Monash University computer network and ensure that they have installed and kept up to date virus protection and adequate firewall protection software to prevent intrusion by viruses, malware and unsolicited downloads;
5.1.5 keep the bedroom clean and surrender it in a clean state and in good order, and pay for costs necessary to clean it or to repair damage that exceeds fair wear and tear;
5.1.6 contribute to maintaining the cleanliness of all communal areas associated with Mannix College, including but not limited to areas such as student common rooms, Junior Common Room, Middle Common Room, Senior Common Room, library, tutorial rooms, lounge areas, bathrooms, music rooms, games rooms, gym, laundry etc.;
5.1.7 not hang clothing or other items from windows or balconies that may be observed from outside the premises;
5.1.8 park vehicles in accordance with the Mannix Parking Guidelines as outlined in this Handbook, and only park vehicles in areas designated as car parking bays that do not have signage restricting the use of the bays to authorised persons, such as members of the Staff or Visitors;
5.1.9 do not bring any outside furniture items into the College without the written permission of the Business Manager. Any outside furniture items left in your room when vacating for holidays/or departing the College at the end of the year, will incur a removal charge, and the furniture items may be disposed of or give to charity.
5.1.10 do not use sticky tape, screws, nails or adhesives on walls and/or surfaces in your room. Command 3M Hooks or Blu Tak can be used, however this must be completely removed on departure. Failure to remove hooks or Blu Tak, or any damage to walls or surfaces may incur charges.
5.1.11 observe all Community Standards, and other rules displayed in any area (common or private) of Mannix;
5.1.12 comply with all local Council regulations, especially with regard to noise levels, parking and rubbish collections;
5.1.13 should not conduct surveys involving Mannix residents without prior approval from the Principal or Deputy Principal, or his or her representative.
5.1.14 communicate in a way that builds up; provides what is needed and does good to the recipient which includes words of encouragement, kindness, care and generosity. It also includes words which challenge behaviours that are unedifying, damaging to self or others etc. Rule 4:29 provides clarity regarding the expectations for how residents communicate, regardless of the medium. A ‘PG’ rating with all communication should be adhered to.
5.1.15 Follow the rules relating to points under Section 17, General and those outlined in Sections 11-14 of this Agreement
Section 6 – General Duties of Mannix
6.1 Mannix College accepts no liability for any loss and/or damage and/or corruption to data, software and/or hardware caused to a resident’s personal computer as a result of it being connected to the Monash University and Mannix College computer network.
6.2 Mannix accepts no liability for any loss and/or damage to any resident’s clothing, books, electronic equipment or other personal items which are damaged whilst being used and/or stored in Mannix, regardless of the cause of said damage or loss. Residents are very strongly encouraged to obtain private insurance for their personal belongings whilst they reside in Mannix accommodation.
6.3 Mannix reserves the right to remove and/or dispose of any clothing, furniture, books, electronic equipment or other personal items which are left in communal areas which pose an issue to Occupational Health and Safety or obstruct the living conditions of other residents, including all common, bathroom and kitchen areas.
6.4 Mannix reserves the right to remove and/or dispose of unregistered motor vehicles and their contents from Mannix car parks and charge the resident for the cost incurred by Mannix in the removal/disposal.
6.5 Mannix accepts no liability for the removal and/or disposal of unregistered motor vehicles and their contents.
6.6 Mannix will not provide access to any bedroom by a 3rd party unless the resident provides prior written/verbal consent and appropriate identification is provided. Mannix accepts no liability for any loss and/or damage to any resident’s clothing, furniture, books, electronic equipment or other personal items when access has been granted to a 3rd party.
6.7 In the case of an emergency, the Principal, Deputy Principal or his or her nominee reserves the right to contact the resident’s emergency contact to notify them of the emergency as well as pass on the emergency contact details to emergency services and/or medical service personnel if requested to do so.
Section 7 – Health, Safety, Security and the Environment
7.1 For reasons of health, safety and/or environmental consideration, the following items are forbidden within Mannix:
(i) double adaptors and non-Australian power plugs for any electrical device (if an electrical device has been purchased outside Australia, an adaptor must be purchased and used for all non-Australian power plugs);
(ii) personal heaters of any kind, e.g. bar radiators, fan heaters, oil heaters, etc.;
(iii) portable air-conditioners and evaporative coolers;
(iv) the use of candles, incense or anything which generates a continuous naked flame;
(v) the use, possession, or storage of any kind of ammunition and/or weapon(s) or any other item (whether real or fake) that is capable of being used aggressively or for violent purposes or for the purpose of intimidating. This includes but is not limited to missiles, fireworks, firearms, stun guns, swords, daggers, knives with a fixed blade used for any purpose other than cooking, martial arts equipment, any device resembling a firearm, slingshots, spear guns, bows and arrows, explosives, laser pointing devices and Taser guns. The improper discharge of a chemical agent including, but not limited to, mace, pepper spray, or other aerosols is prohibited;
(vi) pets or animals;
(v) ‘hoverboards’, self-balancing electric scooters and similar products are not to be used, stored or charged within Mannix;
(vi) 3-D printers, associated equipment and materials such as Acrylonitrile Butadiene Styrene (ABS), Polyethylene Terephthalate (PETT), nylon and Thermoplastic Elastomers (TPE);
(vi) chemicals and chemical agents including (without limitation) mace, pepper spray, aerosols and any chemicals that are being used or are likely to be used for dangerous purposes or for purposes other than ordinary personal or domestic use;
(vii) hazardous chemicals that are being used or are likely to be used for dangerous purposes or purposes other than ordinary personal or domestic use, are not permitted to be stored within residential premises. Hazardous chemicals include:
- flammable or combustible liquids (such as paint, paint thinner, ethanol, acetone, kerosene, motor oil, propane fuelled camping equipment)
- corrosive liquids – Acids and bases
- toxic chemicals – poisons
- oxidising chemicals – such as hydrogen peroxide
- compressed gas cylinders (LPG or other gases)
- dry ice
7.2 Residents are forbidden to cook food in their bedrooms.
7.3 Residents are permitted to cook food for personal consumption in approved kitchen areas only – providing that all water heating appliances (including jugs, kettles and birkos) are fitted with an automatic cut-off switch.
7.4 Residents must protect all their electrical equipment by using an approved surge protector power board. Mannix is not responsible for damage to electrical equipment as a result of power surges/spikes/blow outs and/or disruption to electrical power supplies provided by external electrical companies.
7.5 Residents must:
(i) cooperate with Mannix Environmental Protection Agency (MEPA) initiatives at all times by actively reducing and/or recycling waste and conserving resources;
(ii) ensure that they do not compromise the security of any Mannix property and not leave unattended external doors, windows and window furnishings unlocked and/or open. This extends to not allowing persons who are not members of the residential community access to Mannix property;
(iii) in the case of illness of any person, permit an authorised representative of Mannix to obtain medical assistance and/or to send the unwell person to his or her home or to a hospital at the person’s own expense; and
(iv) where Mannix is notified by a resident or by a medical professional that a resident has an infectious condition or disease which is a prescribed notifiable condition or disease for the purposes of the definition of ‘notifiable condition’ under d3(1) of the Public Health and Wellbeing Act 2008 and is listed in Group A or B of Schedule 4 of the Public Health and Wellbeing Regulations 2009 (Notifiable Condition):
- cooperate with Mannix to discuss a suitable risk management plan for the Notifiable Condition; and
- comply with any reasonably necessary directions from Mannix, acting on advice from a medical professional, to manage the Notifiable Condition, including but not exclusively to relocate a resident to alternative accommodation or require a resident to remain absent from Mannix premises for the period of time that a resident is infectious.
Section 8 – Maintenance and Damage
8.1 If a resident’s accommodation or surrounding premises are for any reason either destroyed or damaged so that the accommodation becomes unfit for habitation, subject to section 8.2, the resident’s right to occupy the accommodation shall thereupon terminate.
8.2 In the event of section 8.1, Mannix will endeavour to relocate the resident to similar Mannix accommodation and if no suitable accommodation is available, will terminate the Residency Agreement.
Section 9 – Visitors, Guests and Sub-Letting
9.1 All Mannix accommodation is offered as single occupancy. Residents are permitted visitors and guests – under the expectation that any guests will not negatively impact on the wider residential community. In considering requests for overnight guests (section 9.3), the Principal or Deputy Principal will consider the accommodation style and the potential impact of guests within the community (and smaller residential groupings within the College).
9.2 Residents must be responsible for the behaviour of their visitors/guests within Mannix, communal areas and at any Mannix functions and events.
9.3 All guests are expected to leave by 1am except where approval to stay overnight is granted by the Principal or Deputy Principal (see section 4.6).
9.4 Residents must only allow one visitor/guest to stay in their accommodation overnight and then, only where the resident has sought and obtained permission under section 4.6 (b) from the Principal/Deputy Principal prior to the date on which the visitor/guest will stay, and only allow the visitor/guest to stay overnight for a maximum of three consecutive nights (to the extent of the permission granted by the Principal/Deputy Principal).
9.5 a) Residents previously evicted from Mannix accommodation are not permitted as a visitor and/or guest in Mannix ‘ residences or to attend Mannix functions/events (on or off campus) unless authorised by the Principal/Deputy Principal or his or her representative.
b) Residents who are on a suspension may not enter the College/College grounds or attend onsite or offsite College arranged events/functions (including MCSS events/functions) without the approval of the Principal/Deputy Principal. During a suspension period, the resident will be liable for normal accommodation fees and charges.
9.6 Residents must not assign or sublet or otherwise part with possession of their bedroom
9.7 Residents must not permit or allow any other person to take up residence in the accommodation and must only use the accommodation for residential purposes.
Section 10 – Right of Entry
10.1 Mannix reserves the right of entry into a resident bedroom by approved staff and/or contractors in approved situations, including but not limited to:
(i) weekly cleaning;
(ii) health and safety matters;
(iii) smoke detector tests;
(v) excessive noise where, in the case of noise originating from but heard outside the confines of a resident’s bedroom and the resident is not present, Mannix reserves the right to take action to stop the noise continuing to disturb other residents, including but not limited to such action as switching off any electrical appliance generating the noise;
(vi) in the case of emergency, actual or suspected.
10.2 Approved staff and/or contractors will carry appropriate identification at all times and will present such identification to residents upon request. Residents are encouraged to request the production of identification and to report any concerns to the Principal or Deputy Principal.
Section 11 – Processes for investigation and resolutions of breach(es) of Residential Community Standards
11.1 Mannix exists to provide a living and learning environment in which residents will always act with the best interests of fellow residents in mind. Tolerance and respect for others and their rights and freedoms should be a primary concern, as should their health and personal safety.
By accepting residency, residents agree to respect the Ethos of Mannix and agree to comply with the standards, terms and conditions as outlined in the Community Standards.
11.2 In a large communal living environment, residents who do not accept and comply with the Community Standards may be dealt with under this section by the imposition of a sanction or be evicted under sections 12 or 13. This section sets out the rights and responsibilities of residents and staff. It also sets out the sanctions that may be applied if Residential Community Standards are breached or, in appropriate cases, may lead to eviction.
11.3 The Deputy Principal an Assistant Deputy Principal has delegated responsibility for the maintenance of Community Standards and appropriate living environment within Mannix. The Principal acts as the final decision maker should an appeal be lodged.
11.4 In matters which involve residents from more than one residential facility (Mannix and/or MRS), the respective Deputy Principal/Head may agree that one of them will take functional responsibility for the investigation and resulting actions of a particular matter.
11.5 Where the Deputy Principal/Assistant Deputy Principal’s attention is drawn to a possible breach of Community Standards, the Principal/Assistant Deputy Principal will, at the earliest possible opportunity, write (email) to (or speak with/telephone) the resident outlining the possible breach and indicating that they should meet to discuss.
11.6 In cases where the Deputy Principal/Assistant Deputy Principal reasonably believes a breach has occurred and the consequences are minor, the Deputy Principal/Assistant Deputy Principal may choose to inform the resident formally (or informally) of this finding, by passing section 11.7.
11.7 The Deputy Principal/Assistant Deputy Principal will advise the resident, either in writing or verbally:
A that the possible breach is being investigated in accordance with this section and;
(i) In the cases of possible serious breaches of section 13, the Deputy Principal/Assistant Deputy Principal may choose to refer the investigation of the incident to another person(s), including other Mannix Staff, Monash Staff, Monash Security or the Monash University Safer Community Unit. In these cases, the Deputy Principal/Assistant Deputy Principal will inform the resident(s) that an investigation is underway and take steps as necessary to protect the immediate and ongoing welfare of the Mannix residential community and its residents. This can include directions that impose temporary restrictions on the activities of individuals or groups of residents, reallocation of resident(s) to alternative accommodation, and/or directions that restrict the interpersonal interactions of resident(s) whilst on Mannix College property, or whilst engaging in activities associated with Mannix College/Monash University; and
(ii) At the conclusion of the investigation, the Deputy Principal/Assistant Deputy Principal is responsible for any decision under these Conditions of Residency.
- where a full copy of this section may be accessed;
- that a meeting will be held at a specified time and place to discuss the matter and the resident is expected to attend; and
- that the resident may be accompanied at the meeting by a support person who is another resident or another person approved by the Deputy Principal/Assistant Deputy Principal. The support person may not speak on behalf of the resident
- during this meeting, the resident’s alleged breach will be outlined by the Deputy Principal/Assistant Deputy Principal, with evidence of this being presented as appropriate.
- the resident will then be asked to respond to the allegation in writing within 24 hrs of the meeting.
- after receiving this response, the Deputy Principal/Assistant Deputy Principal will make a decision and inform the resident in writing of the decision and any sanction to be imposed.
11.8 When the Deputy Principal/Assistant Deputy Principal and residents meet, if the resident is accompanied by a support person, the Deputy Principal/Assistant Deputy Principal will generally ask another Mannix staff member to also be present.
11.9 The support person’s role is to observe the meeting and provide support and guidance to the resident, as requested. The support person may not represent the resident or speak on the resident’s behalf.
11.10 In choosing a support person, the resident should be mindful of any potential conflict of interest. For example, a Resident Advisor involved or witness to the incident, a witness to any incident or another resident involved in the incident may not act in this role.
11.11 If the resident fails to attend a meeting with the Deputy Principal/Assistant Deputy Principal after being given reasonable opportunity to do so, the Deputy Principal/Assistant Deputy Principal may decide the matter without a meeting. The resident may provide to the Deputy Principal/Assistant Deputy Principal any information they wish to be considered by email delivered prior to the time of the scheduled meeting.
11.12 The Deputy Principal/Assistant Deputy Principal is responsible for conveying to any resident (or group of residents) who may be affected by the incident such information on the outcome as may be necessary to keep them informed. In doing so, the Deputy Principal/Assistant Deputy Principal will give due regard for considerations of resident privacy.
11.13 If, after the Deputy Principal/Assistant Deputy Principal, has made a decision:
- a) new or significant evidence (i.e. that does not duplicate/repeat previous evidence and/or provides significant additional evidence to that already before the Deputy Principal/Assistant Deputy Principal) which was not known and could not reasonably have been known at the time of the original decision, is now available; and
- b) has the potential to alter the decision, the resident may provide that evidence to the Deputy Principal/Assistant Deputy Principal and request that the Deputy Principal/Assistant Deputy Principal reconsider the matter. The Deputy Principal/Assistant Deputy Principal may reconsider the matter in his/her discretion.
11.14 Where a resident has been found in breach of Community Standards, the Deputy Principal/Assistant Deputy Principal may impose a sanction. At any time, the Deputy Principal/Assistant Deputy Principal may refer the matter to the Principal under section 13.
11.15 Sanctions under this section are designed to hold residents accountable for conduct in breach of the Community Standards and may be imposed to assist the resident examine the motives for, and consequences of, their actions. Where appropriate, restorative sanctions should facilitate remediation of relationships, easing of ill feelings and bringing back harmony into a community affected by the breach.
11.16 The types of sanctions that may be imposed, include but are not limited to:
- Reimbursement for damage to, or misappropriation of property. This does not apply to damage which relates to section 3 of the Mannix Conditions of Residency.
- Loss or restriction of privileges
- Limitation or removal for a set period of time of social or personal privileges (e.g. inability to attend college functions and events etc.)
- Service to the Mannix community
- Requirement to complete a certain project, undertake work in the Mannix kitchen/or Dining Hall, work with the maintenance and grounds team, give something back to the Mannix community and learn something at the same time.
- Referral to the University-wide discipline system
In circumstances where appropriate, Mannix may pass information from the investigation and incident to other relevant parties (including but not limited to the Safer Community Unit, Monash Security, or relevant faculty/s.
11.6.2 Formal Warning (under Section 12 or 13)
A formal written warning will set out the breach and require no further breach of the Conditions of Residency to occur in the future.
A financial penalty may be imposed for inappropriate behaviour, this money will be donated to either St. Vincent De Paul or Caritas
A resident may be required to leave the College for a period of time as determined by the Deputy Principal/Assistant Deputy Principal. They are not allowed to return to the College during the suspension or attend authorised Mannix functions or events. Residents will continue to pay residential fees during their suspension period.
11.6.5 Termination of Residency
A recommendation to evict will be made by the Deputy Principal/Assistant Deputy Principal. The Principal will determine if a residency contract is to be terminated and a resident is to be evicted. If evicted, a resident is no longer welcome at Mannix College. They cannot attend Mannix College events and functions and are not allowed on to College grounds. The Executive Director of CCD at Monash will be notified.
11.6.6 Combination of the above
As indicated more than one sanction may be implemented against a resident.
11.17 In determining a suitable consequence the Deputy Principal/Assistant Deputy Principal will take the following factors into account:
- What is the seriousness of the behaviour – the degree of impact their actions have on the: overall college community, including its climate and standing in the community; rights of individuals
- Was the resident’s action a one off or part of a pattern of behaviour?
- Did the resident own up and take responsibility for their actions?
- Do the consequences ensure the resident is accountable for their actions?
- Is there a logical connection between the consequence and the behaviours in question?
- Is the consequence consistent with consequences previously imposed for similar actions?
Section 12 – Breach of Community Standards which may be grounds for Formal Warning, and that may lead to Eviction (termination of Residency Agreement)
12.1 Where the Deputy Principal/Assistant Deputy Principal concludes, after an investigation conducted according to the process set out in section 11, that conduct referred to in this section 12 has occurred, the Deputy Principal/Assistant Deputy Principal may issue a formal written warning and impose any additional sanction under section 11.16. Grounds for issue of a formal written warning are any of the following (The list below is not exhaustive):
(i) misconduct within Mannix or Monash, which is an action or series of actions that breach generally accepted standards of behaviour in a residential community;
(ii) behaviour that endangers the reputation and standing of individuals, the College, College Council, the Archdiocese and the University; the resident’s life/wellbeing and/or impacts negatively upon other residents and/or staff either around the resident and/or in Mannix or at an Mannix function.]; including any form of harassment, bullying, intimidation, hazing, nudity, profanity or breaches of Community Standards
(iii) intoxication, the rapid consumption of alcohol (e.g.via drinking games or using drinking devices), excessive consumption of alcohol (e.g. binge drinking), supplying of alcohol to minors or other drugs (prescribed or otherwise) that endangers the resident’s life/wellbeing and/or impacts negatively upon other residents either around the resident and/or in an Mannix or at an Mannix approved function, and in the case of a resident under 18 years of age consuming or being under the influence of alcohol;
(iv) verbal abuse against another resident, visitor/guest/neighbour or staff member;
(v) threatening behaviour;
(vi) discrimination or vilification based upon a person’s race, culture/religion, gender, sexual identity or other personal attribute;
(vii) theft and/or vandalism;
(viii) excessive noise or noise that unreasonably or negatively impacts on those around you and/or in Mannix and/or the University/neighbourhood irrespective of the time of day or night;
(ix) intentional, reckless, wilful or negligent damage to property belonging to Monash University, Mannix College, another resident/visitor/guest, a neighbour or any other person;
(x) allowing unauthorised and/or unaccompanied visitors/guests access to Mannix property; or accessing restricted areas without permission (e.g. work spaces, dining room after hours, Gryphon House, other student rooms, MCR etc.); or leaving wing doors, entry doors, external gates and fire exit doors open.
(xi) cooking in a bedroom and/or in an area that is not an approved kitchen;
(xii) smoking and/or vaping of non-nicotine based products in areas other than areas designated for smoking (South West Corner Main Car Park). Note: the use and possession of vaping products containing nicotine is banned in Victoria;
(xiii) unauthorised entry into restricted areas of Mannix /Monash University property, including but not limited to roofs, plant rooms, and other restricted places;
(xiv) unauthorised use of, abuse of, or interference with Monash University IT systems, including but not limited to wireless Internet services; inappropriate use of social media platforms (e.g. emails, Instagram, Facebook, Snapchat, Tik Tok and Twitter)
(xv) bringing an animal into bedrooms;
(xvi) bringing a weapon or firearm, or any item that could be used for aggressive or violent purposes or for the purpose of intimidating others, onto Mannix property;
(xvii) throwing an object from a window, balcony or from a roof;
(xviii) subletting a resident’s accommodation, including providing a means of access to Mannix accommodation and/or room (e.g. via key or proxy access) to a person who should not have access to that space;
(xix) preventing Monash University and/or Mannix approved staff and/or contractors from completing authorised duties, including the implementation of Mannix Critical Incident Management Protocols;
(xi) refusal to evacuate their accommodation and/or the premises after being instructed to do so by an officer of the Metropolitan Fire Brigade, Fire Warden, Resident Advisor or any other authorised representative of Monash University and/or Mannix, or by a computer automated evacuation command generated by the building’s Emergency Warning and Evacuation System;
(xxi) contravening or non-compliance with any other Section of these Conditions of Residency, other Mannix Policy and/or Procedure, or any Community Standard;
(xxii) unauthorised removal of Mannix property, including furniture and fittings from communal areas and a resident bedroom;
(xxii) allowing your accommodation to become unfit for living in (not due to fault on the part of Mannix); or
(xxiv) failing to keep the resident’s accommodation and any communal areas clean and tidy.
(xxv) displaying inappropriate/derogatory or offensive material in your room, on your computer, on walls, on your door or in any communal spaces. All displayed items should be of a ‘PG rating’.
(xxvi) parking in unauthorised areas. A valid Mannix parking permit may park in the allocated/designated area only.
12.2 Where the Deputy Principal/Assistant Deputy Principal concludes, after an investigation conducted according to section 11, that conduct referred to in this section 12 has occurred, and where the resident has received a prior formal warning for a breach of section 12, the Deputy Principal/Assistant Deputy Principal may consider evicting the resident from Mannix for multiple breaches of the community standards and will recommend eviction to the Principal. The Principal may evict a resident by notice to vacate that takes effect immediately or at some later time. Notice to vacate requires a resident to vacate their accommodation and leave the premises.
Section 13 – Breaches of Community Standards that are grounds for immediate eviction (termination of Residency Agreement)
13.1 Where the Deputy Principal/Assistant Deputy Principal concludes, after an investigation conducted in accordance with section 11, that any conduct referred to in this section 13 has occurred, the Deputy Principal/Assistant Deputy Principal will recommend to the Principal that a resident should be evicted. The Principal may evict a resident by notice to vacate that takes effect immediately or at some later time. Notice to vacate requires a resident to vacate their accommodation and leave the premises.
13.2 Grounds for a notice to vacate are any of the following:
- unauthorised use of and/or interfering with firefighting equipment/protection, including smoke and thermal detectors;
- physical assault and/or physical harassment;
- sexual assault and/or sexual harassment/misconduct
- racial vilification or discrimination
- intimidation, bullying, hazing;
- violent and/or overtly aggressive behaviour;
- conduct involving:
(i) possession of illegal drugs or other illegal substances (including synthetic** drugs);
(ii) use and/or being under the influence of illegal drugs or other illegal substances (including synthetic** drugs) within residences or the residential environment;
(iii) use and/or being under the influence of legal medication contrary to the manufacturer’s recommended use or any medical prescription held by the resident;
(iv) selling and/or distribution of illegal drugs or other illegal substances (including synthetic** drugs);
(v) selling and/or distribution of legal medication(s) for the purpose of them being used contrary to the manufacturer’s recommended use or any medical prescription;
(vi) engaging in any activity of a criminal nature or in any activity that breaches the law;
(vii) threats and/or emotional harm, including but not limited to harassment, stalking and psychological aggression;
(viii) causing or being likely to cause psychological harm and/or emotional distress through the use of any form of social networking media, including but not limited to email, text messaging, web pages, digital and physical noticeboards, and image/video sharing;
(ix) engaging in any behaviour where you are identifiably connected with Mannix (i.e. where your connection is apparent from your clothing, statements made including in any online format, or the nature of the event) which has the significant potential to bring Monash University and/or Mannix into disrepute;
(x) a serious breach of section 12 or any other section of these Conditions of Residency; or
(xi) repeated breaches of section 12 (where the repetition may comprise breaches of different subsections of section 12) following formal warnings issued under section 12.
13.3 Where the Deputy Principal/Assistant Deputy Principal concludes, after an investigation conducted according to the process set out in section 11, that conduct referred to in this section 13 has occurred but a decision is made not to evict, the Deputy Principal/Assistant Deputy Principal may issue a formal written warning and impose any additional sanction under section 11.16. Grounds for issue of a formal written warning are any of section 13.2 (a)–(g).
13.4 Despite any other provision in the Community Standards, if the Deputy Principal/Assistant Deputy Principal considers that there is an immediate and serious risk to the safety and wellbeing of any resident or the Mannix community, then the Deputy Principal/Assistant Deputy Principal may relocate any resident at any time (whether before or during an investigation or before or during a review of a decision) to alternate accommodation, including accommodation off campus. For the avoidance of any doubt, in the case of conflict or inconsistency, this clause 13.4 overrides any other provision in the Community Standards.
13.5 In cases where suspension or expulsion are under consideration, the Senior Resident Advisor and Mannix College Student Society President, will be advised of the situation and the principles being applied to arrive at a decision.
** The term ‘synthetic’ refers to drugs whose origins are not primarily organic but are produced via chemical synthesis to mimic the effects of illegal drugs.
Section 14 – Appeal of a decision under section 11, 12 or 13
Decision under section 11 or 12
14.1 A resident may only appeal a decision to the Principal on the following grounds:
- the decision maker did not follow the correct process in making the decision; or
- new or significant evidence (i.e. that does not duplicate/repeat previous evidence and/or provides significant additional evidence to that already before the decision maker) which was not known and could not reasonably have been known at the time of the original decision, is now available and has the potential to alter the decision.
14.2 To appeal a decision, a resident must apply in writing to the Principal, state the decision the resident requests be appealed, and outline the reason(s) for the appeal. Unless there are exceptional circumstances (as determined by the Principal), the request must be received by the Principal within 24 hours (excluding weekends) of the written notification of the decision to the resident.
14.3 Where an appeal is lodged by a resident on a ground set out in section 14.1, the sanction or eviction imposed is suspended until the review has concluded. During the suspension, the directions imposed under section 11.7 (a) will resume in order to properly manage the welfare of residents and the wider community until the review has concluded.
14.5 Upon receiving an appeal, the Principal will determine whether the appeal ground is arguable. If not, the appeal will be dismissed.
14.6 If the Principal determines the appeal ground is arguable, the Principal will conduct the appeal considering the material provided by the resident in support of the review. The Principal will then determine if the appeal is upheld and if so, will make a new decision on the matter.
14.7 The Principal will inform the resident and Deputy Principal/Assistant Deputy Principal in writing of the outcome of the appeal.
Decision under section 13
14.8 If the Deputy Principal/Assistant Deputy Principal determines to evict a resident and the resident seeks to appeal that decision, the resident must lodge a written appeal to the Principal. Unless there are exceptional circumstances (as determined by the Principal, the appeal must be received within 24 hours (excluding weekends) of the written notification of the decision to evict the resident.
14.9 A resident may only appeal a decision on the grounds stated in 14.1
14.10 If the Principal determines that the appeal does not set out arguable grounds for review under Section 14.9, they will dismiss the appeal and inform the resident and Deputy Principal/Assistant Deputy Principal in writing, that the original decision stands.
In all cases the Principal’s decision is final and cannot be overruled.
Section 15 – Implications of unpaid rent or other accommodation fees
15.1 Under Regulation 11 of the Monash University (Vice-Chancellor) Regulations: “A person is not entitled to be admitted or readmitted to any course of study or enrolled in a unit of study or have a degree conferred on him or her or any other award granted to him/her: while any money, including a fee, payable by him or her to the University or to a subsidiary of, or body affiliated with, the University and due for payment remains unpaid, unless the Vice-Chancellor otherwise directs;”
15.2 These Regulations apply to residents and can be found at:
[For more information regarding restrictions that are placed on students with outstanding accounts to Mannix, please see fee non-payment (encumbrance)].
Section 16 – Residents’ Belongings
16.1 Mannix College is not responsible in any way for the safekeeping of or damage to residents’ belongings. Belongings left in any common spaces may be disposed of by Mannix. This includes (but is not limited to) belongings found in:
(i) Mannix communal fridges and/or cupboards: Residents who use Mannix communal fridges and cupboards in the common rooms and/or Student Kitchen must ensure that all food is labelled with their name, and dated. Any food that is not labelled and/or out of date or belongs to a person who is no longer a resident may be disposed of.
(ii) Mannix Student Kitchen: Residents who use the Mannix Student Kitchen must not leave personal equipment or items. Personal equipment or Items stored in the student kitchen are not the responsibility of Mannix. Any item found in the Mannix Student Kitchen may be disposed of at any time for the purposes of cleaning, scheduled audit of communal common rooms, or other reasons related to the management of the residential complex.
(iii) Mannix Laundry: Residents who use the Mannix laundry must ensure that their clothing is not left in any area other than drying racks and pigeon holes. Residents may remove items from laundry equipment (if they remain after the completion of a wash or dry cycle) but must place them in appropriate drying racks/pigeon holes and where possible, inform the previous user of the location of the transferred items. Any item found left in the Mannix laundry can be disposed of at any time.
(iv) Mannix College: Any personal belongings left behind by a departed resident will be disposed of immediately and the resident may be charged an additional fee for the cost of disposal.
(v) Lost Property: Any lost and/or unclaimed property handed into the Mannix office will be held for a period of 2 weeks and residents can reclaim their property from the Mannix office upon satisfying Mannix staff of a legitimate claim to the property. Items not claimed are donated to a local charitable organisation, and in the case of identity documents and materials are handed over to local police.
Section 17 – General
17.1 Mannix reserves the right to change the Community Standards, including these Conditions of Residency at any time by posting such changes or revised documents on the Mannix website. All changes take effect within 7 days of posting on the website, or such later date specified by Mannix.
17.2 Any notice under the Community Standards may be delivered to the resident personally or to his or her accommodation or email address recorded on Monash University’s student information system. A notice will be deemed to have been served:-
(i) where it is delivered by email or hand, on the date on which it is sent; or
(ii) where it is delivered by post, 2 working days after the date on which it is sent.
17.3 Dining Hall Etiquette
Sharing of meals is an age old and fundamental practice that builds family and community bonds. The following expectations are central to enhancing the dining experience at Mannix:
- Respect for the catering team is fundamental, including the use of manners upon collection of meals and tidying up of plates.
- Suitable attire in a public space is to be worn (pyjamas etc. are not acceptable)
- Footwear must be worn to comply with OHS requirements.
- Residents are required to provide/hand-over a meal voucher or pay for their guests (e.g friends or partner) to catering staff prior to the meal being eaten (exemptions are made for immediate family).
Failure to provide a meal ticket for your guest or notifying the kitchen that a family member is eating may result in a $50 fine being imposed.
Residents are provided with 6 free meal vouchers per academic year. Students must write the name of the person using the meal voucher on the voucher itself. Additional meal vouchers can be purchased from the College office during normal office hours.
17.4 Formal Dinners
Formal Dinners are an integral part of the dynamic life of the College. Every member of the College contributes to the experience by how positively they engage in the evening. As such it is expected that residents:
- will attend Formal Dinners and be sober
- remain in the Dining Hoom for the duration of the event
- residents unable to attend or remain for the duration of the dinner must send Deputy Principal an apology or explanation via email, no later than the Monday prior to the dinner (email@example.com)
- ‘pre-loading’ prior to the dinner is unacceptable as is bringing in personal supplies of alcohol or exiting the dinner to consume alcohol prior to returning.
- residents demonstrating an intoxicated state will be asked to leave the dinner. A follow up meeting with the Principal will be conducted upon which the resident will need to explain their behaviour.
- it is expected that residents will remain seated throughout the duration of the dinner to allow access and serving of meals by staff.
- residents should wear an academic gown and appropriate attire to a formal dinner.
- residents should wear academic gowns during the dinner. Exemptions are made and you will be notified when this is the case.
- residents should place mobile devices in the white table baskets during the dinner.
- residents may only use devices for recording performances or taking photos.
- approval to leave the Dining Hoom during dinner should be sought from the Resident Advisor on Duty.
17.5 General Noise
Consistent with the belief, the pursuit of scholarly excellence should be at the heart of any university institution, the College expects noise will not impact adversely on the academic work or sleep patterns of any resident, at any point in time.
- A ‘quiet hum’ of community engagement would describe the above expectation. Clearly audible noise beyond the confines of any space would be inconsistent with such. This expectation applies to everyday of the week.
- For the purposes of clarity, it would be expected there to be complete quiet from 11.00pm onwards. Residents wishing to socialise at the College beyond this time will be expected to move to the Junior Common Room.
17.6 Noise during SWOTVAC and exams
Aligned with the view, a prime outcome of your stay at Mannix is to achieve academic excellence, the expectations for resident behaviour during this period are clear – to enhance the study environment, quiet throughout the entire college, inside and out is expected.
Social gatherings during this period are to occur off campus. The College adheres to an SWOTVAC/exam curfew schedule. Details of this schedule (expectations etc.) is provided at the end of each semester.
17.7 Glass Containers
As a means to enhance safety around College, only non – glass containers can be used within the College (except in the Dining Hall and bedrooms). Therefore no glass vessels are allowed in common areas of the College e.g. student common rooms, Junior Common Room, courtyards, passageways, sports court etc. Failure to follow this guideline will result in warnings and/or further disciplinary action.
Last reviewed October 2020
Your care, support and development is our priority.
Our Principal, Deputy Principal and Assistant Deputy Principal live on-site and together with the Resident Advisor team and College Chaplain are committed to supporting all residents in their University – College experience.
Counselling at Mannix
What is counselling?
Counselling is about helping you make changes in your life, helping you solve problems and fostering your wellbeing. Counselling is an opportunity to develop your personal and academic self. The foundations of counselling include:
- your desire and commitment to understand and/or change something
- a relationship of trust with your counsellor
- confidentiality and privacy
How might counselling help me?
There are many ways that talking with an experienced counsellor can help you. If you are a fresher, then the challenges of starting college and university may be both exciting and difficult. This is the same with many things that stretch and develop us. Counselling can help with many of the issues that arise at this time of transition in your life. Topics include: making friends, belonging, relationships, worries/anxiety, feeling down/depression, eating problems, healthy lifestyle issues, sexuality and identity, being kind to yourself, managing alcohol and binge drinking, wanting time out, balancing university demands and college life, falling out of love and then always seeing your ex around, etc.
These issues are not solely the domain of freshers, so anyone in the college community may access counselling.
If your counsellor assesses that you need help from another source, they will refer you to a good quality service, such as a General Practitioner or a specialist of some kind.
The big ideas to take away about counselling, are that your counsellor is here to help you with whatever problem you bring into the counselling room G13 and, that counselling is confidential.
Does Counselling work?
What are the costs to me?
Seeing the Monash University counsellor is free. The main cost is your time and commitment.
Do people ever come to counselling when they don’t have a specific problem?
Yes. Sometimes people seek counselling when they have a feeling or experience that they cannot specify, but they know something is not quite right. This is a valuable part of counselling in that what can be unclear, opaque or not understood, can become clear and well understood in counselling. This then gives the person the freedom to make choices and change if they wish.
Can people come to counselling because they feel lonely and they don’t know what to do about it?
Loneliness is something that is often brought to counselling. It is well worth you seeking counselling if you are feeling lonely or isolated in any way. The isolation may not be physical. It is still possible to feel lonely when you are surrounded by people and friends. Whatever form the loneliness is taking, you can seek counselling.
Relevance to Academic Endeavours
If you think about how memory and learning work, you don’t want to have your working memory full of problems and concerns that could be ameliorated or managed well. Being able to concentrate, focus, make decisions, remember, manipulate information and formulate answers is important in studying and assessment. These functions are impaired by the types of problems people bring to counselling and are improved by the outcomes of counselling.
So if you are worrying and filling up your working memory with worry, ruminating and filling your working memory with depressive thoughts, or not sleeping and therefore not storing your memories – then you know what to do and where to make an appointment.
- To make an appointment at any of Monash’s campuses, call 9905 3020
- Afrer hours you can access Counselling Help Online at 1300 788 336
Assisting someone who is having a mental health crisis at Mannix
When you are assisting someone who is having a mental health crisis at Mannix College the procedure is as follows:
Your first priority is the safety and security of the person you are helping, and other people in the College.
It is a requirement that you contact the Deputy Principal or Principal of the college as soon as possible. Contact the Deputy Principal, Dr. Sergio Fabris, who is also a registered psychologist, at any time of day 9905 0929 or 0429 991 976. This is your first point of contact and a requirement of you. If Sergio is not contactable, then contact the Principal, Sean Brito 0419 907 646.
If you are unable to contact either of these staff, or they delegate you to take action, then contact the Monash Counselling Service (see above).
Monash University Resources
We also encourage you to utilise the resources available at Monash University, particularly the Safer Community Unit and the Campus Community Division, as well as Your Guide to Safety at Monash, a publication by the Monash Students Association.
- Resident Advisor on Duty (4:30pm – 8:30pm weekdays and all day weekends and Victorian public holidays) – 0419 122 406
- Mannix College Office- 9905 0990 (8:30am – 4:30pm weekdays)
- Sean Brito-Babapulle (Principal) – 0419 907 646 (emergency only)
- Sergio Fabris (Deputy Principal) – 0429 991 976 (emergency only)
- Fr Robert Krishna (College Chaplain) – 0424 309 834 (emergency only)
- Jason Munckhof (Maintenance Manager) – 0401 004 028
- Emergency – 000
- Clayton Police Station – 9543 3888
- Oakleigh Police Station – 9567 8900
- Lifeline (24 hours) – 131 114
- Beyond Blue (24 hours) – 1300 224 636
- Butterfly Foundation – 1800 334 673
- Kids Helpline – 1800 551 800
- Suicide Call Back Service (24 hours) – 1300 659 467
- South Eastern Centre Against Sexual Assault – 9594 2289
- Monash Medical Centre – 9594 6666
Illness or Injury
It’s important you contact your Resident Advisor in the event of illness or serious injury. In the event of an emergency, the RA will contact the Principal and/or Deputy Principal. If appropriate, the College will also contact your Emergency Contact.
In the event of an illness or injury that requires more than basic-first aid, the College will call an ambulance. Residents are strongly encouraged to take out cover with Ambulance Victoria to protect against the costs of transport and treatment by paramedics.
It is the responsibility of residents to provide and administer any medication. RA’s are not permitted to assist.
Academic Support at Mannix is closely linked with pastoral care in the belief that a happy resident will be onet who is enjoying and performing strongly in their University course.
Academic Support at Mannix aims to assist each resident to be the best student at Monash they can be, thus maximising academic potential and career prospects while at the same time enabling Mannix students to make the most of the rich and rewarding social, cultural, sporting and spiritual life at College.
Academic Support facilities and services are provided at no extra charge exclusively to those Monash students who are current residents of Mannix.
A dedicated team of approximately 30 Monash University-approved specialist tutors, many of whom are Old Colls, are employed by the College to assist students in major subject areas and any other areas of need.
Tutors are normally available to students for consultation onsite on a weekly basis
during semester time and the exam period and are contactable by email and social
Expert assistance is provided in a range of discipline areas.
The frequency of tutorials will be dependent on the number of students enrolled in a particular course.
In keeping with the normal practice in University Colleges, supplementary tutorials are provided for the academic assistance of residents by both resident and non-resident tutors.
All tutors have been approved by the University Faculties to provide tutorials at Mannix. Whilst formal tutorials are not always the format of these classes, it is considered essential for first year students to meet their subject tutors and to keep in regular contact with them as to progress in their academic work. Information as to how the tutorials will be provided in the College will be available to residents early in the academic year.
Later year students are also encouraged to avail themselves of this academic support. If academic assistance is required in any subject area the Deputy Principal or Academic RAs should be approached.
Financial Support and Awards
The Principal awards a limited number of bursaries totalling $10 000 each year to those residents who are in genuine financial need and whose academic progress is satisfactory. Applications are emailed to residents in May each year. Questions about Bursaries can be directed to the Business Manager.
Academic and Community Recognition Awards
Cardinal Knox Scholarships
These scholarships are awarded in memory of Cardinal Knox and are made available by the Catholic Archdiocese of Melbourne.
Each scholarship is awarded on the basis of academic achievement, to the value of $700 each for Freshers and $950 each for Returners. Approximately 15 scholarships are awarded each year.
High Distinction Awards
Residents who maintain a High Distinction average are eligible for this award, in recognition of their achievement. Awards are to the value of $50, in the form of a gift voucher.
Both these and the Cardinal Knox Scholarships are determined by a committee using guidelines drafted by the College Council.
Principal’s Award for Collegian of the Year
This award recognises the Fresher who, in the Principal’s view, has best displayed dedication to study and a commitment to the social, sporting and cultural values for which the College stands. This award is valued at $1000.
Student Achievement Award
This award recognises the Returner, or Returners, who have, in the Principal’s view, made a significant contribution to the life of the College and who have maintained good academic progress. This award is valued at $600 (or $400 each if 2 recipients are selected).
Collegiate Spirit Awards
These awards recognise those residents who have made significant contributions to the community, spirit and culture of Mannix. Awards are determined by recommendations from staff and Student Leaders. Each award is valued at $100, in the form of a gift voucher.
Dr Allan Zavod Music Award
This award honours the memory of Australian Composer Dr Allan Zavod, who contributed his talents to the College on many occasions. The award recognises musical contribution to the College, and is valued at $400.
Student Leadership Programs
Each year the Principal awards a number of scholarships to residents to attend student leadership conferences. Such events may include the annual National Association of Australian University College’s conference, and the National Student Leadership Forum. Scholarships generally total $7000.
Safety and Security
Fire Regulations and Your Responsibilities
Smoke and heat detectors, and fire sprinklers are installed in each bedroom and throughout the wider College. Detectors are activated by smoke or if the glass bulb at the centre of the sprinkler is broken. If activated, an alarm will sound, water will dispense and the Fire Brigade called.
Bedroom doors are fitted with a self-closing mechanism to stop the spread of fire. Because of this, it is prohibited to leave your bedroom door open or tamper with this mechanism.
Tampering with fire equipment, including disabling or covering the alarm, could endanger the lives of fellow residents, and will result in immediate dismissal from the College (see Conditions of Residency, section 13.2 – A)
If your fire equipment is faulty, alert the office immediately. If this office, alert an RA, who will alert the office.
Evacuation notices are attached to the back of your bedroom door. We ask you to familiarise yourself with the information contained within it when you arrive and be aware of your evacuation point.
If your evacuation notice is missing, please contact Administration immediately for a replacement.
In the event of a fire, Resident Advisors act as Floor Wardens and are responsible for the correct and timely evacuation of their respective floors.
Your responsibilities during a fire and evacuation:
- If you detect a fire, raise the fire alarm (if it hasn’t already been raised)
- Evacuate immediately and follow the directions of the Fire Warden and Fire Brigade
- If you are in your bedroom, close your window and bedroom door, and proceed to your evacuation point. This is the back car park, unless you’re advised otherwise.
- If you’re in the Dining Hall or Junior Common Room, the evacuation point is via Parker Street.
- The evacuation points are where the Fire Wardens will account for your whereabouts, so make yourself known to them.
In the event a fire alarm is deliberately activated, the resident or residents responsible will bear the cost of the Fire Brigade call-out, which is typically $5000. If those responsible are not found, this cost may be borne by the Mannix College Student Society.
In the event an alarm is activated by accident, those responsible are encouraged to take responsibility and inform Administration immediately, and may avoid having to pay the call-out fee.
The College is locked-down from 11pm every night, and a Security Guard is on duty from 9pm.
Tips to do your part:
- Keep your bedroom door locked when you are not in it
- Report any intruders or anyone who seems suspicious, to Reception or the Duty RA
- Don’t allow strangers to enter the College, or walk in behind you
- Ensure all entry, fire and wing doors close behind you
Security cameras are installed around the grounds of the College, including most common spaces. There are no cameras in the residential wings, resident bedrooms or bathrooms.
Cameras are installed to help promote the safety of residents and property. As a resident you consent to being filmed for this purpose.
The Principal, Deputy Principal or Business Manager may conduct surveillance of any part of the College at any time (with the exception of residential wings, resident bedrooms and bathrooms). Footage will only be used for safety and security concerns.
All footage is only available to the Principal, Deputy Principal and Business Manager. It may also be made available to Mannix security and the Police, if necessary.
Security Doors and Fob Access
The College operates to a keyless entry system. Residents are issued a fob on arrival, which is used to access individual bedrooms, common spaces, and entry into the College. Fobs remain the property of the College and must be returned at the end of the contract.
Monash Security Services
Monash have in place a number of safety and security services that we recommend you familiarise yourself with. More information can be found on their website.
Facilities and Services
All meals are served in the Dining Hall and provided by an in-house catering team.
Food service will end 15 minutes prior to the closing times indicated below.
|Monday – Friday||Saturday||Sunday|
|Breakfast||7am – 9:30am||8am – 10am||8am – 10am|
|Brunch||No brunch provided||10am – 12pm||10am – 12pm|
|Lunch||12pm – 1:45pm||12pm – 12:45pm||12pm – 12:45pm|
|Dinner||6pm – 7pm||No dinner provided||6pm – 7pm|
Residents who can’t make it back to Mannix for lunch due to University commitments can make a sandwich, salad or wrap during breakfast to takeaway.
Residents who can’t make it back to Mannix for dinner due to University commitments can request a late dinner. Requests must be made by 5pm, and meals collected no later than 7:45pm.
Late dinner’s are not available on those Wednesday when there is a Formal Dinner.
Formal Dinner is held most Wednesday evenings during the academic year, the purpose of which is to maintain and foster Collegiate spirit. Attendance is compulsory.
Please familiarise yourself with the information about Formal Dinner’s, outlined in Residential Community Standards, section 17.4.
Dinner commences at 6:30pm sharp, therefore residents need to be in the Dining Hall no later than 6:25pm. Dinner typically concludes no later than 8:30pm.
Residents are provided 6 complimentary meal tickets at check-in, to be used for guests and/or partners. Meal tickets must be handed to Dining Room attendants prior to guests consuming a meal. Failure to provide a meal ticket will result in an on the spot fine of $50, payable to St Vincent de Paul or Caritas.
All guests must be accompanied by a resident while at the College.
Additional meal tickets can be purchased from Reception –
- Breakfast – $5
- Lunch – $10
- Brunch – $10
- Dinner – $15
Parents, guardians, grandparents and siblings are not charged for meals, unless they are staying at the College. A fair-Go policy applies.
A BBQ is located adjacent to the Sports Court and is available for residents to use, except on Wednesday evening. The key is available from the RA on duty. It is expected that residents leave this area clean and tidy during and after use.
A kitchen is available for residents’ use, except on Wednesday evening. Resident’s must undertake an induction before use. Access to the kitchen can be added to resident’s fobs at Reception.
Common Rooms are located on each floor and contain a fridge, microwave, boiling water and a toasted-sandwich maker.
Housekeepers are at the College Monday to Friday between 7:45am – 3:30pm, and some Sunday’s. The team are responsible for cleaning bathrooms, common areas and passageways. They also vacuum resident rooms and launder Mannix-issued sheets, once per week. All areas of the College, particularly resident rooms, should be left in a tidy state to facilitate this.
If residents provide their own linen, they are responsible for its laundering.
The student laundry is located adjacent to the gym and contains washing machines, dryers, ironing boards and a change machine.
Each load (washing or drying) is $1.
A clothes line is located in Hoevers Lane. Please refrain from hanging clothes and other items on your balcony (if applicable).
Mannix College has limited parking facilities for residents available within its boundaries and along its perimeter. Spaces are limited and access restricted. There is a charge for parking permits and priority is given to Returning residents.
Applications for parking permits for Freshers open at 9am on Monday 25th January 2021.
Paying Your Account
Payments made via Visa or Mastercard attract a surcharge of 0.9%.
|Option||Accommodation||Discount||Ancillary Fees||Acceptance Pre-Payment||Total|
|Upfront payment||$19 950||-$400||$2380||-$1000||$20 930|
|Monthly payment||$19 950||-$0||$2380||-$1000||$21 330|
|Semester payment||$19 950||-$0||$2380||-$1000||$21 330|
Payments made via Visa or Mastercard attract a surcharge of 0.9%.
|Option||Payment date||Amount||Payment date||Amount|
|Upfront payment||15 February 2021||$20 930|
|Monthly payment||10 February 2021||$3730 |
(inc. ancillary fees)
|5 March - 5 October 2021 (inclusive)||$2200 per month|
|Semester payment||15 February 2021||$12 405 |
(inc. ancillary fees)
|5 July 2021||$8925|
Residents are required to wear an academic gown at Formal Dinner.
Gowns returned to the College in good order at the conclusion of residency are eligible for a credit of $55.00
Towards the end of each year the Mannix College Student Society (MCSS) hosts a dinner at an external venue for all residents.
This fee is collected on behalf of the MCSS and contributes to the cost of this event.
The Capital Levy will cover costs for a Mannix building program enabling the College to make improvements and upgrades benefiting the residents.
At the end of each year residents receive a hard-copy of the College year book, From East to West. This fee is allocated to its production.
This fee contributes towards environmental projects such as solar panels, rainwater tanks and recycling.
Monash University pass on the cost of internet directly to students living in residence.
The Mannix Old Collegians Association (MOCA) is an organisation for Mannix alumni. MOCA facilitate various events, including industry networking.
This fee contributes to Orientation Week, designed to ensure residents settle into Mannix life, have the opportunity to make friends and participate in College activities prior to the start of semester.
The bond will be refunded on your final departure from Mannix College, providing you have paid out the full contract and your room has been properly maintained, less any outstanding charges on your account.
To assist with social, sporting and cultural activities throughout the year, to the benefit of all residents.
Communication from the College is via the email address used to apply to Mannix, and we ask you to check this regularly and respond to any requests in a timely manner. If you would like your contact email address changed, let us know at the office.
The office is open weekdays between 8:30am – 4:30pm, except Victorian public holidays.
Mail slots are located outside the Dining Hall and are grouped by the first letter of your surname. Letters will be placed here, as well as notification slips for parcels, which can be collected from the office during office hours. We ask you to bring the notification slip with you as it may need to be signed when receiving your parcel.
Please address parcels as –
22a Wellington Road
Clayton Victoria 3168
Mannix provides limited contents insurance for student possessions. This covers damage caused by fire, flooding, or theft as a result of a break and enter.
In all cases there is a general excess of $1000 per claim.
If rooms are unlocked, there cannot be a break and enter claim.
We strongly recommend residents take out their own personal effects insurance.
On occasion the facilities at Mannix are made available to outside groups, mostly from Monash University, for meetings and events. The College also operates a motel – Gryphon House – which accommodates visiting academics from Monash.
Residents should understand that one of the reasons we accommodate guests is to subsidise accommodation fees, which would be significantly higher otherwise.
We ask you to treat all guests with courtesy and respect. Many of our guests are quite accomplished in their fields, and you are encouraged to engage in conversation with them should the opportunity arise.
Fresher Arrival Day
Sunday 21 February 2021
Please arrive at the College between 9am – 12pm, and head to the Entry Foyer where our Student Leaders will meet you and show you to your room (look out for them wearing Mannix merchandise). Complimentary parking will be available at the front of the College, around the perimeter of the College and in our secure car park at the back of the College.
|9:00am - 12:00pm||3 hours||Head to the Dining Hall to have your photo taken and grab your academic gown.|
|11:30am - 1:00pm||1.5 hours||Lunch will be available in the Dining Hall for residents and families|
|1:15pm - 1:45pm||30 minutes||Welcome from the Principal, for residents and families|
|1:45pm - 2:00pm||15 minutes||Parents/guardians-only meeting with the Principal.|
|2:00pm - 3:00pm||1 hour||Time to say goodbye to family|
|3:00pm - 5:00pm||2 hours||Meet Your Floor activities in common rooms, facilitated by Student Leaders.|
|5:00pm - 6:00pm||1 hour||First College Meeting, in the Dining Hall. Attendance is compulsory.|
|6:00pm - 7:00pm||1 hour||First College dinner, in the Dining Hall|
|7:00pm - 7:30pm||1/2 hour||ID checks.|
|8:00pm - 12:00am||4 hours||First College Function, in the Junior Common Room|
What to Bring
What We Provide
We want your room to feel like home, so we’ll provide the basics and leave it to you to add the finishing touches.
In your room you’ll find a single bed, 1 set of sheets and 1 pillowcase (washed weekly by housekeeping), 1 pillow, a desk and desk chair, wardrobe, a mirror, a bookshelf, pin board, heater, and vanity with sink and storage.
You’re welcome to bring your own sheets and pillowcase, however you will need to wash these yourself.
Any additional furniture (such as bedside tables) needs to be approved by the Business Manager before you move-in. Please email a photo of the item/s you’d like to bring (to firstname.lastname@example.org) for approval.
We Suggest You Bring
- Doona and/or blankets (it gets chilly)
- Lots of coat hangers and baskets to organise clothes
- A pedestal fan (bedrooms are not air-conditioned)
- Photos and posters (plus Blu Tak, pins and removable hooks)
- A desk lamp
- Network cable
- A mug and plastic cup (we have a ‘no glass’ rule in common spaces)
- A bar fridge (optional – a $130 per year levy applies)
- All of your lotions and potions, including soap
- A basket to carry your lotions and potions to and from the bathroom
- A washing basket
- Washing powder (front-loader)
- Indoor drying rack (an outside rack is available)
- $1 coins (each cycle is $1 – a change machine is available)
We also suggest you bring formal attire (including a tie) to wear to Formal Dinner’s, which are held most Wednesday evening’s during the semester. Prior to moving in you’ll also receive a list of all O Week functions and their respective themes, so you can prepare your costumes (the Mannix costume game is strong).
Frequently Asked Questions
I locked myself out of my room – what do I do?
- At Mannix, all doors open with a ‘fob’, including the entrance and most importantly your room.
- During office hours, come to the office and we’ll give you a temporary, single-use keycard, which you’ll return to us.
- Outside of office hours, call the duty phone (0419 122 406) and the RA on Duty will let you back into your room.
- If you cannot find your fob, you can purchase a replacement fob from Reception. A charge of $50 is payable at the time of replacement.
How do I connect to the WiFi?
- The WiFi at Mannix is the same as the on-campus wireless, as it is provided by Monash University itself.
- You can log into the WiFi, called ‘eduroam’ with the same username and password you use for any Monash services, such as Moodle and your email.
- If you wish to connect to the network via Ethernet (a cable), both for computers and game consoles, you need to register your device with Monash. You can find a guide to do this here. Otherwise, you can ask the College’s IT Assistant to help with this.
I’m feeling homesick, who can I talk to?
- There are a number of people you can talk to.
- At Mannix, start with your Floor RAs (Resident Advisors)
Do I need to bring a fridge?
- Bringing a fridge is entirely optional.
- However, given the college’s policy of not allowing glass in common areas, you may wish to have your own fridge if you want to cool drinks in glass containers.
- There are fridges in the common rooms, but they are shared with your entire floor (~45 residents), so these fridges can become quite packed.
I want to prepare my own food – what are my options?
- Each common room contains a boiling water tap and microwave for preparation of simple food and drinks.
- There is a resident kitchen available, with microwaves, ovens and fryers, but it is required that you attend a quick session with the kitchen staff in Semester 1 to be shown both how to operate the equipment safely and keep them all tidy if you wish to make use of this space.
How can I get involved?
- There are a number of ways you can get involved in activities around the college. From sport and the college play to charity events and musical performances, there are many ways you can get involved.
- The best way to get information on these activities is to consult the MCSS member on your floor.
Why are meals not provided on Saturday night? What options are available?
- Meals are not provided on a Saturday night to give residents an opportunity to venture outside the Dining Hall and try something new.
- There are numerous options for food in the area, including UberEats
Where can I buy groceries and other items?
- On campus, roughly a 5 minute walk from the college, there is a small IGA called the Monash Merchant, which has many of the essentials, including toiletries, basic medications and snacks.
- In the Monash Campus centre, there is a Monash merchandise store that sells exercise books, pens and other stationary.
- If you’re after other items, there is a Coles, Ikea, Bunnings and Harvey Norman roughly 5 minutes down the road, as well as an Officeworks 15 minutes away.
- If you’re after clothing, Chadstone shopping centre is 15 minutes down the road.
Let us know if you have any other questions.